Co-curriculum Management Software for Southeast Asia's #1 Private University

We designed and developed SHINE, a web application that automatically tracks student activity, leaderboard scores, and makes activity management a breeze.

Work

Design, Development

Time

6 Months

Team

5 Members

Stack

PHP, Laravel

Areas of Improvement

System Design

UI and UX

Activity Management

Points System

Rewards System

Partner Support

About the Project

Gamified Co-curriculum Powered by a Robust Points Matrix

Our teams set out to build a web platform with an intuitive UI/UX design to make the platform more engaging for students. We chose Laravel for development to ensure speed, and scalability.

New Features

Automated Points Matrix

Leaderboards

Student Reflections

Digital Badges

Activity Management

Development Methodology

Testing Methods

User Acceptance Testing

Performance Testing

Stress Testing

QA Testing

Problems Solved

Taylor’s University wanted a smart system that eliminates the need to manually calculate points, gamify the student experience, and allow external partners to organize activities for their students.

Manual Points Tracking

No Partner Support

Student Activity Portfolio

Limited Reporting

Building a Complex Points Matrix

With five levels of relational data types that are mapped with each other, this was the most complex points system we’ve ever built.

Since no frameworks/libraries supported such complexity, we used various Laravel libraries to create this system.

Generating and Managing eCertificates

Generating and Managing eCertificatesWe used PDF generation libraries to map real-time student data with multiple certificate templates, and make them instantly available for download to students on their achievement boards.

We also added access control for these certificates so only authorized people can see these certificates.

Integrating Google Analytics

We used the Google Analytics API for a system-wide integration to collect data like page views, unique users, number of clicks, etc. The data collected by GA is also fed into the reporting features.

Dynamic Data Visualisations for Reporting

We used Laravel graph libraries to build a dynamic data visualization feature. The challenge was to add dynamic filters, such as date range, to the visualizations while keeping them real-time. We implemented this feature without making it feel slow.

How We Made this Project a Success

Building a Platform with Laravel

After choosing Laravel as the preferred framework for this project, we were tasked with making multiple features like document generation, automatic points calculation, student portfolio management, etc. work together.

We designed and develop the platform from the ground up, while using multiple Laravel libraries together.

Standardised Processes

We combined Agile and Waterfall methodologies to build SHINE. Our process started by creating accurate user requirements which were approved by the client. This was followed by a design and prototyping phase before we moved to development, data migration, and testing.

Each phase of the development lifecycle was extensively documented and shared with the client.

Assuring Quality through Testing

To guarantee a defect-free system and validate the imported data while accommodating activity surges, we implemented multiple testing techniques.

Additionally, we facilitated guided testing sessions to conduct self-testing on the new system.

Tools Used

Laravel

PHP

Google Analytics

Loom

Trello

MS Project and Visio

Apache JMeter

What We Did

Data Migration

UI/UX Design

Front-end Development

Laravel Development

Software Testing

Key Features

One of a kind, and highly complex in nature, this feature is based on a custom-made points matrix that assigns, calculates, tracks, and showcases student points on leaderboards.

It calculates points according to the level of activity a student participates in.

This feature enables students to search, sign up, and track on-campus and off-campus activities.

While staff members can track overall student performance, points, and other activity data.

We integrated SHINE with the university’s CMS which made extracting data super convenient.

Secondly, their staff didn’t have to manually calculate points anymore, and now they could share data between different department seamlessly.

Staff members, and admin can view and generate custom reports based on available data sets.

Reports can include the following data

List of partner activities

Partner involvement

Student reflection reports

Reflection markers

Student status in award programmes

Overall activity reports

Market Relevance

Leader in Multi-disciplinary Learning

A top choice for students, researchers, and academicians, Taylor’s University offers multi-disciplinary education, has been a leader in providing high quality learning since 1969, and currently educates over 22,000 students.

Highlights of this Project



Customisable Points Matrix



2 Active Directory Integrations



20,000 Data Resources Migrated



3-tier Server Architecture



Encrypted URLs



3000+ Concurrent User Support

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