DSpace Digital Repository for Southeast Asia's #1 Private University

We built an open digital repository by customising DSpace to store and manage thousands of document collections for Taylor's University.

Category

Education

Time

4 Months

Stack

DSpace, Java

Work

Data Migration, Development

Team

3 Members

Customized Open Access Digital Repository Solution for University Staff and Students

We customized a newly set up DSpace system, maintained the previous workflow, safely migrated all the data, added new features, upgraded the security, and added new integrations.

Areas of Improvement

UI Design
User Flow
Document Submission
Document Review
System Design
Security

Services Provided

Data Migration
UI/UX Design
Custom Software Development
Training

The Problem

Taylor’s University wanted new features, better accessibility, an improved review process, user login through existing university credentials, improved security, and integration with EBSCO.

Lack of Security
Outdated System
Limited Collection Types

The Solution

We customised a newly set up DSpace system, maintained the previous workflow, safely migrated all the data, added new features, upgraded the security, and added new integrations.

EBSCO Integration
More Secured
New Collection Types

Tools Used

Apache Jmeter
DSpace
Draw.io
Loom
Trello
MS Project

What we did

Custom Theme
Multiple Item Types in DSpace
Integrating Two Active Directories
Better Document Reviews and Submissions
Data Migration

New features

Widgets
EBSCO Integration
Document Filters
Active Directory Login
URL Encryption

Native DSpace Features vs
New Features We Added

Features

Custom filter in search results (by entity type)
Mulstiple custom entities
Two domain LDAP Integration plugin
Home page 'browse by' widgets

DSpace

Our DSpace Solution

How We Made this Project
a Success

Open Source Software

Thanks to our team's Java expertise, DSpace familiarity, and education software understanding, we swiftly delivered the requested system customizations.

1
2

Standardised Processes

Following Agile, we crafted a URS document and designed the DSpace repository for Taylor's University, integrating prototyping.

Testing final software

We employed diverse testing methods for a seamless system, validated imported data, bolstered activity handling, and conducted guided sessions to train the client in self-testing.

3

Testing Methods

User Acceptance Testing
Performance
Testing
Stress
Testing
QA
Testing

Key Features

Email notifications weren’t consistent or customised in their previous system, because of which admins and submitters would miss out on key updates, and had to rely on manual emails.

We added multiple email notification types that are sent to admins and submitters for events like document submission, approval, rejection, deletion before and after submission.
University staff and students who carry university credentials and have access will be able to login to the new DSpace repository using their existing credentials.​

The new repository is also integrated with EBSCO to give staff and students access to a wide collection of education materials.​
Both admins and submitters can get custom reports in formats like Excel or PDF. Admins can see repository statistics in real-time, export them, and access data that dates back years.

Highlights of this Project

21 Custom Collection Types
3-tier Server Architecture
2 Active Directory Integrations
EBSCO Data Crawling Support
2,684 Data Resources Migrated
1000+ Concurrent User Support
Encrypted URLs

Leader in Multi-disciplinary Learning

A top choice for students, researchers, and academicians,Taylor’s University offers multi-disciplinary education, has been aleader in providing high quality learning since 1969, and currentlyeducates over 22,000 students.

Got a project in mind?  We’ll build it for you.

Valid number
By sending this form I confirm that I have read and accept the Privacy Policy

Thank you!

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
🇩🇰
Trine Nielsen
CEO of BoomBiz (formerly Base of Branding)
It was clear that they invested themselves into their software development process and most importantly, they stuck to their price estimates and delivered the system we requested on time.
🇩🇰
Trine Nielsen
CEO of BoomBiz (formerly Base of Branding)
It was clear that they invested themselves into their software development process and most importantly, they stuck to their price estimates and delivered the system we requested on time.
🇩🇰
Trine Nielsen
CEO of BoomBiz (formerly Base of Branding)
It was clear that they invested themselves into their software development process and most importantly, they stuck to their price estimates and delivered the system we requested on time.